As of 2020-03-01 Södra requires supplier invoices to be sent electronically, from this date Södra will not accept paper invoices. Electronic invoices enable more efficient and safer handling.
Correct five-character invoice reference is mandatory.
Södra’s purchaser must always provide you with a five-letter invoice reference. If you do not know the reference, please contact the purchaser at Södra for more information.
Write the reference on the first page of the invoice header. Ideally, use “Your reference” or similar phrasing to make it easy to find.
Invoices without a reference or an incorrect reference will automatically be returned to you, and a new correct invoice with an updated invoice date and due date will be required.
An e-invoice, or EDI invoice, is an invoice that is issued, received and processed electronically. It is digital from being created by the sender until it is received and processed by the recipient. In other words, an e-invoice is electronic throughout its lifetime. Södra require that you as a supplier send your invoices as e-invoices.
Benefits of e-invoicing:
If you already have a solution for e-invoicing, please contact your service provider to order routing. If you do not have an existing solution, you can read more under the section E-Invoicing through Pagero AB below. Notify us at firstname.lastname@example.org which service provider you use before sending e-invoices for the first time.
Södra’s Serviceprovider: Pagero AB
E-invoice ID: Corporate ID number for each Södra company, refer to the list below. Södra does NOT use GLN or EAN codes.
|Södra Skogsägarna ekonomisk förening||729500-3789|
If you send your logotype in GIF format, we can put it in our invoice management system and it will appear on the electronic invoices.
You are welcome to send a “test invoice” in the same flow as real invoices, note that the invoice reference in this case have to be “TESTA”. The same requirements apply for a test invoice as for a real electronic invoice. Notify us at email@example.com, when you send a test invoice so that we can verify that everything is correct.
Södra’s partner in facilitating the introduction of e-invoicing, Pagero AB, an explain to Södra suppliers how to create electronic invoices in their business systems and how to conveniently issue invoices to us. Contact Pagero AB on + 46-10 457 68 30.
With the help of Pagero AB, there are four different ways to send e-invoices to Södra:
Pagero Server Connect: Suppliers who have electronic invoice systems can easily use Pagero Server Connect to fully automate the entire electronic invoice flow. Suitable for companies with large annual invoice volumes.
Pagero Connect: Suppliers who lack an electronic invoice management system can send their regular invoices to an electronic printer that creates an electronic document – an electronic invoice – that is sent to Pagero and, from there, to Södra. Pagero Connect is suitable for companies that have medium annual invoice volumes.
Pagero Web Portal: For suppliers that do not use electronic invoice-enabled systems and are unable to invest in one. Pagero Web Portal is a completely web-based service that allows the supplier to conveniently create and send electronic invoices directly in the browser. Login details to Pagero are all you need. Suitable for companies with small invoice volumes.
Pagero Free Web Portal: Södra offers this service to suppliers that send fewer than 25 invoices each year. Suppliers interested in this service can find more information and register for the service at: www.pagero.com/sodra. Enter the project code FreePortal_SÖD10512 when registering. An e-mail containing login details will be sent to the supplier after registration. Pagero Web Portal is a completely web-based service that allows the supplier to conveniently create and send electronic invoices via a web interface. Suitable for companies with very small invoice volumes.
Södra will also be able to receive invoices in PDF and TIFF formats, provided that your agreement with us does not specify otherwise. Only one invoice per file will be accepted. This means that the invoice and any attachments must be included in the same file. Several invoices may be sent in the same email, provided they are in separate files.
If you are unable to send invoices by e-mail, we refer you to the Pagero Free Web Portal: www.pagero.com/sodra.
|Södra Skogsägarna ekonomisk förening||SE729500378901firstname.lastname@example.org|
|Södra Medlemsel AB||SE556070572401email@example.com|
|Södra Vind AB||SE556765571601firstname.lastname@example.org|
|Södra Mark & Hus ABemail@example.com|
|Skogsägarnas Personalstiftelse firstname.lastname@example.org|
|Södra Mezs SIA||LV50003871841email@example.com|
|Södra Metsad OÜ||EE100852514firstname.lastname@example.org|
|Södra Wood Ltd
Unit 18/19 Cirencester Office Park
Glos, GL7 6JJ
A. Briana 9A-2
|Södra Wood Ltd
|Södra Metsad OU
Merivälja tee 1
EE-119 11 Talinn
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